Media and Costing - Adding, Changing and Deleting Media

A Media is anything in Argos for which you want to assign a cost and charge. Typically Media will be different kinds of paper and other printed output, but a Media could also be phone call minutes, miles driven, postage -- nearly anything at all.                                              

Adding a Media

To add a Media:

  1. Navigate to the Media & Costing page in Argos Manager.
  2. Click the + button near the bottom of the screen and choose "Add new media..."
  3. In the resulting dialog, type the name of the Media and choose a pricing basis.
  4. Click OK to finish.

Changing a Media

There are two parts to changing an Item: the pricing, and the setup (name, pricing basis).

To change a media's pricing:

To update media pricing:

  1. Open Argos Manager and select the Media & Costing tab                                                                                                                                                                    
  2. Click on the existing pricing values and type the new amounts.                                                                                                                      
  3. Click the Apply pricing changes button to save the new amounts.                                                                                                                                                                     
  4. Select the date range of the activity for which the new amounts will be applied. Click OK.        

 

To change an Item's setup:

  1. Click on the "Gear" icon to the right of the media you wish to change
  2. Click "Edit..."
  3. In the resulting dialog, rename the Item, change its pricing basis, or add and remove paper sizes.

Adding a paper size to an existing Media

Argos 7 includes the ability to assign different paper sizes to different media. For example, you may want to use Letter (8.5x11), Legal (8.5x14) on your deskjet printers, but support Tabloid (11x17) on your MFP copiers.Follow these steps to add a paper size to an existing item.

  1. Click on the "Gear" icon to the right of the media you wish to change
  2. Click Edit for the Media you wish to change.
  3. Click "Add" next to Pricing Units
  4. A list of all available paper sizes will appear. Start typing the name or dimensions of the size you'd like to add, and select it when it appears

  5. Click OK

Deleting a Media

When deleting a Media that is referenced by logged activity, Argos will prompt you to choose a replacement Media. Then Argos will change the referenced activity to reflect your new Media choice.

To delete a Media:

  1. Click on the "Gear" icon to the right of the media you wish to change
  2. Click Delete for the Media you wish to delete.
  3. If the Media is referenced, choose the replacement Media in the dialog. Click OK.
Be patient

If your Argos database is particularly large or your database server is under load, it may take time for the referencing activity records to update.

Adding SKUs to media

An alphanumeric code can be associated with each price point in Argos. SKUs are often used when exporting data from Argos to an accounting package. In Deltek Vision, a "Unit Code" is assigned to each media/size combination. In some Legal accounting packages, a UTBMS code is associated with specific media.

  • Large BW printing per sq foot: A101
  • Large Color printing per sq foot: A102
  • Small BW printing Letter: B701
  • Small BW printing Legal: B702
  • Small BW printing Tabloid: B703
  • Small Color printing Letter: C701
  • Small Color printing Legal: C702
  • Small Color printing Tabloid: C703

These price points can be defined in Argos on the Media and Costing page: 

The SKU entries can be exported with your Argos data using the Deltek Vision Export or Scheduled CSV Export tasks.

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